Setting up email rules in outlook

1. Access Email Rules Settings

• Open Outlook 365.
• Click on the Settings icon (gear icon) in the top-right corner.
• Scroll down and click on View all Outlook settings.

2. Navigate to Rules

• In the Settings window, go to Mail > Rules.

3. Create a New Rule

• Click on Add new rule.
• Enter a name for the rule in the Name your rule field.

4. Set Conditions

• Under Add a condition, choose what triggers the rule, such as:
  • From: Specify a sender’s email address.
  • Subject: Filter by keywords in the subject line.
  • Body: Search for specific terms in the email body.
  • Importance: Automatically handle emails marked as high or low priority.

5. Define the Action

• Under Add an action, select what you want to happen when the condition is met, such as:
  • Move to: Move the email to a specific folder.
  • Delete: Automatically delete the email.
  • Mark as read: Mark the email as read upon arrival.
  • Forward: Forward the email to someone else.

6. Add Exceptions (Optional)

• If needed, click Add an exception to refine the rule and prevent it from applying to certain emails (e.g., skip emails with certain words in the subject).

7. Save the Rule

• After configuring the rule, click Save to apply it.

Your rule will now automatically handle incoming emails based on the criteria you’ve set.

Is there any specific rule you want to create, or would you like to explore advanced options?