Client: FS Spagnolo & Co
Industry: Accounting Firm
Challenge
FS Spagnolo & Co was facing significant challenges with their on-premises Microsoft Exchange Server. The server was running out of storage capacity for the database, leading to frequent system freezes that required a reboot every three days. This disruption affected business operations, causing downtime and impacting productivity. The firm needed a reliable and scalable email solution to ensure business continuity.
Solution
After a thorough assessment of FS Spagnolo & Co’s IT infrastructure and business requirements, we recommended migrating their email system to Microsoft 365 Exchange Online. To ensure a smooth transition and minimal disruption, we adopted a hybrid migration approach before completing a full cloud migration within 30 days.
Implementation:
- Hybrid Migration Approach – We established a hybrid environment, connecting the on-premises Exchange Server with Microsoft 365 Exchange Online. This allowed for a seamless transition while keeping critical email services running.
- Gradual Mailbox Migration – By migrating mailboxes in phases, we ensured that users experienced minimal disruption and had uninterrupted access to their emails.
- Data Integrity & Security Measures – We implemented strict security protocols, ensuring that all emails and associated data were migrated securely without data loss.
- User Training & Support – To maximise adoption, we provided training to FS Spagnolo & Co’s employees, ensuring they could efficiently utilise the new email system.
- Full Cloud Migration – Within 30 days, we successfully decommissioned the on-premises Exchange Server, completing the full transition to Microsoft 365 Exchange Online.
Results:
- 99.99% Email Availability Guarantee – By migrating to Microsoft 365 Exchange Online, FS Spagnolo & Co achieved a reliable email system with minimal downtime.
- Enhanced Scalability & Storage – With Microsoft 365, storage constraints were eliminated, providing a scalable solution to meet future business needs.
- Improved Performance & Reliability – No more frequent server crashes, ensuring seamless business operations.
- Reduced IT Maintenance Costs – The shift to the cloud eliminated the need for costly server maintenance and hardware upgrades.
Conclusion
Through a strategic hybrid migration approach, we successfully transitioned FS Spagnolo & Co from an unstable on-premises Exchange Server to a fully cloud-based Microsoft 365 Exchange Online environment within 30 days. The result was a significant improvement in email reliability, business continuity, and IT cost efficiency.